How to create a .ICS file with multiple VEVENTs to be imported into an existing Outlook Calendar

Question

I have a need to allow for a user to download an event that has multiple meeting dates. To do this I have created a memorystream to be downloaded which produces a .ics file. For example:

BEGIN:VCALENDAR
PRODID:-//Company//Product//EN
VERSION:2.0
METHOD:PUBLISH
BEGIN:VEVENT
SUMMARY:Subject of Event
LOCATION:Location of Event
UID:[email protected]
DESCRIPTION:Some description
DTEND:20081101T200000Z
DTSTART:20081101T200000Z
PRIORITY:3
END:VEVENT
BEGIN:VEVENT
  ...
END:VEVENT
END:VCALENDAR

If I only include one VEVENT in this file it will save it to my existing Outlook calendar. However, when I have multiple VEVENTs it wants to open it as a new calendar and files it under "Other Calendars".

Is there a way (without using File - Import from within Outlook) to specify that the calendar should be imported automatically into the existing calendar when opened?

UPDATE: To clarify, each VEVENT is related to a single "Appointment". However there may or may not be a recurring pattern.

-Mike

Answer 1

I don't think this will work. Outlook is limited in importing those "open" specs. I had a similar problem trying to import a vCard file with multiple contacts. I ended up splitting the file and writing a script in Outlook to import all the files in a directory.

Answer 2

This is possible, using an Internet Calendar (like from Google). Outlook 2007 has the capabilities to subscribe to an Internet Calendar (under Account Settings) and Outlook 2003 has an open-source plug-in available. You could create an accessible feed that is "read-only". The format is like

BEGIN:VCALENDAR
PRODID:-//XYZ Corp//My Product//EN
VERSION:2.0
CALSCALE:GREGORIAN
METHOD:PUBLISH
X-WR-CALNAME:My Calendar
X-WR-TIMEZONE:(GMT-05:00) Eastern Time (US & Canada)
BEGIN:VEVENT
DTSTART:20061021T100000Z
DTEND:20061021T130000Z
DTSTAMP:20090211T175526Z
UID:5f98dfd5-ac72-4ae1-b3c2-799a4e7c91f9
CLASS:PUBLIC
CREATED:20071104T183833Z
DESCRIPTION: My description text.
LAST-MODIFIED:20071104T183833Z
LOCATION: 123 Anywhere Street\; Anyplace, NJ 12345\; US
SEQUENCE:0
STATUS:CONFIRMED
SUMMARY: My summary text.
TRANSP:OPAQUE
END:VEVENT
BEGIN:VEVENT
DTSTART:20061101T170000Z
DTEND:20061101T180000Z
DTSTAMP:20090211T175526Z
UID:6eaef015-eb90-4e94-8e6c-0003b928969a
CLASS:PUBLIC
CREATED:20071104T183833Z
DESCRIPTION: My description for number 2.
LAST-MODIFIED:20071104T183833Z
LOCATION: 123 Anywhere Street\; Anyplace, NJ 12345\; US
SEQUENCE:0
STATUS:CONFIRMED
SUMMARY: My summary for #2.
TRANSP:OPAQUE
END:VEVENT
END:VCALENDAR

Answer 3

michaeldelorenzo, Can you please elaborate more. The VCALENDAR example you gave is standard example for including multiple events in the same ics file. However, when I open it in Outlook, it just shows and saves the first event, and ignores the rest. Is there a way to save both events from this ICS file.

Answer 4

this is an example of three FIFA 2010 matches on outlook, I'm guessing that this is what you are looking for...

BEGIN:VCALENDAR

PRODID:-//Microsoft Corporation//Outlook 12.0 MIMEDIR//EN

VERSION:2.0

METHOD:PUBLISH

X-CALSTART:20100611T140000Z

X-CALEND:20100711T201500Z

X-WR-RELCALID:{0000002E-5A22-AA75-713B-5C3715764495}

X-WR-CALNAME: World Cup Football Complete Match Schedule 2010 South Africa

BEGIN:VEVENT

CATEGORIES:World Cup Football Complete Match Schedule 2010 South Africa

CLASS:PUBLIC

CREATED:20100608T231102Z

DESCRIPTION:Group A\nFollow MarkThisDate on Twitter

markthisdate 

DTEND:20100611T154500Z

DTSTAMP:20100513T100200Z

DTSTART:20100611T140000Z

LAST-MODIFIED:20100608T231102Z

LOCATION:Johannesburg

PRIORITY:5

SEQUENCE:0

SUMMARY:South Africa - Mexico

TRANSP:TRANSPARENT

UID:[email protected]

X-MICROSOFT-CDO-BUSYSTATUS:FREE

X-MICROSOFT-CDO-IMPORTANCE:1

END:VEVENT

BEGIN:VEVENT

CATEGORIES:World Cup Football Complete Match Schedule 2010 South Africa

CLASS:PUBLIC

CREATED:20100608T231102Z

DESCRIPTION:Group A\nFollow MarkThisDate on Twitter

markthisdate 

DTEND:20100611T201500Z

DTSTAMP:20100513T100200Z

DTSTART:20100611T183000Z

LAST-MODIFIED:20100608T231102Z

LOCATION:Cape Town

PRIORITY:5

SEQUENCE:0

SUMMARY:Uruguay - France

TRANSP:TRANSPARENT

UID:[email protected]

X-MICROSOFT-CDO-BUSYSTATUS:FREE

X-MICROSOFT-CDO-IMPORTANCE:1

END:VEVENT

BEGIN:VEVENT

CATEGORIES:World Cup Football Complete Match Schedule 2010 South Africa

CLASS:PUBLIC

CREATED:20100608T231102Z

DESCRIPTION:Group B\nFollow MarkThisDate on Twitter

markthisdate 

DTEND:20100612T131500Z

DTSTAMP:20100513T100200Z

DTSTART:20100612T113000Z

LAST-MODIFIED:20100608T231102Z

LOCATION:Nelson Mandela Bay/Port Elizabeth

PRIORITY:5

SEQUENCE:0

SUMMARY:Korea Republic - Greece

TRANSP:TRANSPARENT

UID:[email protected]

X-MICROSOFT-CDO-BUSYSTATUS:FREE

X-MICROSOFT-CDO-IMPORTANCE:1

END:VEVENT

END:VCALENDAR

Answer 5

Make sure you are using a unique UID for every VEVENT. If you use the same UID for every VEVENT you would see exactly the behavior you are describing since only unique UID's are processed and added to the calendar.

HTH.

Answer 6

Hi Given example, Will work for outlook 2003?