MS Access Report showing the id of the combobx and not the bound name column

Question

Hello all,

The company I work for have an access database that is linked to a sql server table. The database is on a shared network location so it is used by lots of people in the company (with the annoying problem that only one person can use it at a time).
There are several forms that are used as a front end for the data and on one particular form there are combo boxes that are linked to other tables.
When a report is generated on the form the ID of the combobx is on the form (a GUID) and not the bound item of the combobox.

How can I get the bound items to appear on the form itself? The solution needs to be easy to do or something i can produce that can be regenerated as its used by non technical people. I'm useless outside of Visual Studio so I need some help please.

Thanks in advance to all who contribute!

Answer 1

In order to make the database usable by many, simply give each user a copy of the front-end.

Forms should almost never be used for reports, the best thing to do is to build a query (the query design window will help) that references each of the relevant tables, for example, if the combobox contained a reference to person type and you might build a query like this for your report:

SELECT a.ID, a.SName, a.MainAddress, c.PersonType 
FROM Addresses a
INNER JOIN PersonTypes c     ''Or LEFT JOIN if data is missing
ON a.PersonTypeKey = c.PersonTypeKey

If this is not possible, perhaps you could explain in more detail exactly how the report is generated from the form.