Version Controlling for Designers in a Digital Agency

Question

I'm trying to implement a version control system, but as most of us know designers don't feel comfortable with version control systems. I'm looking for a solution mostly for our designers using Photoshop, Flash and other design tools.

It's not a big deal to use a version control system, like VSS 2005, with our frontend and backend coders, but we have some serious problems with our designers. They mostly refuse to use version control systems, and they are right at some points, mostly on productivity level. They mostly work on more than one file, and on more than one application like Photoshop and Flash.

I don't know if version controlling is the right answer or not. Maybe we have to implement a backup system, but there has to be a versioning system, I think. I and our designers are very tired of doing the same thing or going back to the previous designs over and over again.

It would be wonderful to know how digital agencies overcome this problem. If version controlling is the answer, please share your tips on how to make designers comfortable with version controlling.

EDIT 1: Maybe it would be great to have a solution like Dropbox, as it doesn't disturb you with check-ins/check-outs. All you have to do is to open up a file, work on it and save it, the rest is handled by Dropbox.

EDIT 2: We are on Windows, so no chance to implement anything other than Windows support :(

Thanks...

Answer 1

Adobe Version Cue maybe?

Answer 2

I haven't actually ever done this with graphic designers, but is it possible that Subversion's WebDAV support might work for them? You can mount a WebDAV share as a drive under Mac OS X and Windows XP & Vista, I believe. Each save becomes a new revision in the repository.

And as for your second, hidden question: Yes, you do need to implement a backup system. At least if you value your data.

Answer 3

You might want to try subversion because there are plugins for windows explorer and max OS X finder. integration with the filesystem has been a big help for me on projects where non-developers had to work with source control. This includes projects that have had designers. Another key thing that helped was having a good directory structure for the files the designers and other non-developers worked with.

Answer 4

Instead of trying to integrate a version control system with lots of applications on different operating systems, you might want to have a look at copy-on-write file systems such as http://en.wikipedia.org/wiki/Ext3cow. That way your designers won't even notice a difference; all they will have to do is save their work to a network share on a linux/samba server using ext3cow.

Answer 5

I'm both a designer and coder. I usually version control code (text data) with git, and simply use "save as" with a version name for graphics (binary data). And I run Apple's Time Machine on top of all that, for safety.

To me, version control on graphic files would just be a burden. I'd have to roll back to see changes, and you wouldn't even get one of the great features of version control: see the changes you did in a specific commit just by looking at diffs. The log feature is nice though, to see how you progressed in time, and notes, but to me personally it's not worth it.

Answer 6

Adobe has it's own version control, Version Cue, which is bundled with the Creative Suite package. http://www.adobe.com/products/creativesuite/versioncue/sdk_overview/ Apparently, Eclipse can plug into this. I haven't tried it extensively, but I know it integrates nicely into the file dialog in Creative Suite.

Answer 7

Take a look at Perforce - it has a plugin and tools that allow you to use it from within designer tools such as Photoshop, its also super fast and integrates well with Visual Studio - runs on Windows as well as Linux

Answer 8

What I did once was create a "Snapshot" shortcut on the desktop that added and committed everything from a specific directory.

If every designer commits to their own branch (trivial with a DVCS but easy with SVN too) there will be no conflicts, and the cross-branch merging can be done at intervals by someone who isn't afraid of it.

Answer 9

I've been having my eyes on GridIron's Flow for a while now. It looks like a competent version control suite that has some neat asset management features such as visualization on graphics between versions and relationships between different assets. Flow has support for handling files for adobe photoshop, illustrator, flash etc. However as of now (early january) GridIron hasn't released Flow yet other than having to announce the beta program.

Most digital agencies that I know of that mainly do web development use Subversion for version control. To avoid conflicts on image files an artist will lock the files he or she will work on. That way, another artist won't do the mistake of overwriting changes. This requires some coordination among artists and devs so that noone steps on anyone shoes. Also, if someone forgets to unlock, there is the possibility to break locks.

If you're into distributed version control you might want to take a look at Mercurial as it has good support for Windows and has some neat cheat sheets. The Ruby kids are using git but is rather lacking in Windows.

Before using version control with artists, at least make sure they know the basics of version control and let them fool around with it in a sandbox. Also make sure they've set up some basic rules of conduct when collaborating with each other and interacting through version control (i.e. ways to make sure they don't destroy each others works or step on each others toes).

Answer 10

I just came accross ConceptShare and it's pretty great...it's not automated version control but you could use it for that and it's a great way to collect and document feedback.