workflow assign task to multiple users

Question

I have MOSS. I want to make a page where a user, say administrator, could send some instructions to a server, for example using standard library and make task for a group of users forcing them to read files. After the reading users would press "already read it" and administrator would know who did it/who did not.

I created simple workflow in office designer and choose assigne task to Group1, which is in the sharepoint server. After WF run everyone who is in Group1 get message about a task, that's great. However this task is general for group and if we go to the site section "current tasks", we can see it, while I want this task for every person in Group1.

Futher question, is it possible to create form where administrator will choose users for this task, 'cause now I munualy set group in WF.

Answer 1

Are you developing a custom workflow within the SharePoint designer or Visual studio?

I don't know about SharePoint designer, but in Visual Studio it is as simple as using Replicator activity (kind of for-each loop). Also you can set Replicator Activity to run in paralell which i think is what you need for this situation.

Few notes:

1. Step would be in Replicator's Initialized event set CurrentChildData to users from your desired group. To expand groups in MOSS, you can use Contact.ExpandGroups.
2. Running Replicator Activity you must know how to reference data afterwards. You can use this solution.

3. When using CreateTask activity in replicator, use Parent sequence activity as parent for task token or let me quote:

   Note: if you have a task in a sequence inside the replicator activity, changing the “Owner Activity Name” to the sequence will automatically create a new token for every instance of the sequence.

The ECM starter kit contains example of working workflow if you want to take example on how to get it working.